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Inventory Forms

The Asset Adjustment Form should be used for two purposes; to transfer equipment between departments and to add equipment not previously tagged. A PO # is only necessary if you are adding a piece of equipment. Signatures are required to transfer equipment between departments. Please fill out the form completely to ensure proper processing.

Asset Adjustment Form

The Employee Equipment Checkout Form is used to checkout equipment taken off campus by University employees. Equipment cannot be checked out to students, contractors, or other non-employees. Please give the employees full name on the form. This form should be signed by the Dean, Director, or Chairperson. If the equipment belongs to a contract or grant, the PI must sign the checkout form. Upon return of the equipment, please fill out the bottom portion of the form, the assets new location.

Employee Equipment Checkout Form

The Inventory Contact Form is used to change your department's contact point for Inventory Control. This form should be signed by the Dean, Director, or Chairperson to designate the inventory contact. Filling out this form will ensure that all inventory related correspondence is directed to the proper employee.

Inventory Contact Form

The Request for Deletion of Assets Form is to be used for equipment that cannot be removed through the Surplus Property Department. A memo explaning the reason for deletion must accompany all requests. Any police reports used for stolen assets must include the University asset number or the asset serial number.

Request for Deletion of Assets Form

The Transfer of Equipment to Another Entity Form is used to transfer equipment which the principal investigator would like to transfer to the new institution. A memo explaining the reason for the transfer must accompany all requests. The memo must be signed by the Dean, Director, or Chairperson. This form should be signed by the Dean, Director, Chairperson, or Property Management personnel at the receiving entity. Signatures are required to transfer equipment between entities. Please fill out the form completely to ensure proper processing.

Request to Transfer/Sell Equipment to Another Entity - Memo for Main and Branch Campuses

Request to Transfer/Sell Equipment to Another Entity - Memo for HSC

Request to Transfer/Sell Equipment to Another Entity - Form

The Incoming Loaned Equipment Form is used to add equipment to the department’s inventory. Lender’s signature is required if a loan agreement is not provided. This form should be signed by the Dean, Director, or Department Chair as receipt confirmation. Please fill out the form completely to ensure proper processing.

Incoming Loaned Equipment Form

The Outgoing Loan Equipment Form is used to delineate the terms and conditions for loaning UNM Equipment. Borrower’s signature is required if a loan agreement is not provided. This form should be signed by the Dean, Director, or Department Chair approving the loan. Please fill out the form completely to ensure proper processing.

Outgoing Loaned Equipment Form

Form Instructions

Complete and submit this form for all equipment purchases over $5,000 via PCard.

  • Click here for the Inventory Control Computer/Server Purchase Form.
  • Submit a separate form for each piece of equipment purchased or separate Equipment Information fields with a semicolon ( ; ).
  • Allocate purchases according to the instructions found here.
  • Provide the "S" document number generated after your PCard charge has posted in Banner.
  • The "S" document number can be found on MyReports: Operating Ledger Detail and Summary, in the LoboWeb Operating Ledger query or in Banner form FOADOCU.
  • Save a copy of the form as a PDF before you click "Submit".
  • Include the asset tag number on your PCard Transaction Log.

Failure to follow these instructions will result in a violation point on your PCard.

Equipment Purchase Form

Form Instructions

Complete and submit this form for all equipment purchases over $5,000 via PCard.

  • A separate form should be submitted for each device purchased or the Equipment Information fields should be separated by a semicolon ( ; ).
  • Allocate purchases according to the instructions found here.
  • Provide the "S" document number generated after your PCard charge has posted in Banner.
  • The "S" document number can be found on MyReports: Operating Ledger Detail and Summary, in the LoboWeb Operating Ledger query or in Banner form FOADOCU.
  • Save a copy of the form as a PDF before you click "Submit".
  • A copy of this form must accompany your PCard reconciliation for each computer or server purchased with the PCard.

Failure to follow these instructions will result in a violation point on your PCard.

Computer Device Purchase Form

Please fill out this form if you need a reprint of an asset tag.

Request Reprint of Asset Tag