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Guidelines and Tutorials

Account Code Definitions

The Account Code Definitions has been created to make it easier to code equipment. Your department accountant or purchasing agent can use these documents to insure that the equipment is coded properly. Proper coding insures that equipment purchased will be tracked correctly.

Account Code Definitions

Account Code Decision Tree

The Account Code Decision Tree has been created to make it easier to code equipment. Your department accountant or purchasing agent can use these documents to insure that the equipment is coded properly. Proper coding insures that equipment purchased will be tracked correctly.

Account Code Decision Tree

Capitalization Threshold Memo

This memo was distributed to the University to inform departments of the new equipment account codes effective July 1st, 2005. There has been a change regarding the proper account code to use for computers under $1000. The account code 3189 should be used for all computers under $5000.

Capitalization Threshold Memo

Guidelines for Adjusting your Inventory

The Guidelines for Adjusting your Inventory will show you how to add, transfer and delete assets from your department inventory.

Guidelines for Adjusting your Inventory

Financial Reporting for Public Institutions in New Mexico

This is the mandated development of an accounting, budgeting and fiscal reporting manual for New Mexico institutions of higher education. As required by statute, the contents of this manual have been approved by the Commission on Higher Education and the legislative Finance Committee.

Fiancial Reporting Manual

Wave Presentation

This is the most resent version of our presentation from our annual inventory meetings. It is updated quarterly. Check back for any changes to policy or procedure. Click here to download the presentation.

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