Equipment Purchases & Fabrications

PURCHASES
General Purchasing Policy:  UAP 4320
Account Codes
Account Code Definitions
The Account Code Definitions has been created to make it easier to code equipment. Your department accountant or purchasing agent can use these documents to insure that the equipment is coded properly. Proper coding insures that equipment purchased will be tracked correctly. Definition Guide

Account Code Decision Tree
The Account Code Decision Tree has been created to make it easier to code equipment. Your department accountant or purchasing agent can use these documents to insure that the equipment is coded properly. Proper coding insures that equipment purchased will be tracked correctly.

Capitalization Threshold Memo
This memo was distributed to the University to inform departments of the new equipment account codes effective July 1, 2005. There has been a change regarding the proper account code to use for computers under $1,000. The account code 3189 should be used for all computers under $5,000. Capitalization Threshold Memo

 

ASSET TAGS

The tagging process does not begin until a purchase posts in Banner to an account that Inventory Control monitors (3189, 9000, 9020, or 9040). Account Code 9060 is a holding account that is used to track purchases that will be made over time and will be combined to form one piece of equipment (known as a Fabrication).

In order to post in Banner, a Chrome River report or PO must be fully reconciled and have completed the approval process. This means that there may be a time difference between receiving the equipment and receiving an asset tag.

Asset Tags are associated with a specific item using a serial number (or service tag for Dell computers). Providing a serial number as soon as it is known will help the asset tag process.

 

FABRICATIONS

Fabrications End User Guide

Additions to Equipment:  Guidelines

 

EXPORT CONTROL

The University of New Mexico is committed to the highest level of compliance with all applicable export control laws and regulations (see Institutional Commitment Memo). Export Controls regulate the shipment or transfer, by whatever means, of controlled items, software, technology, or services out of the U.S. Please see the Industrial Security Department's Export Control page here.